Committees of the Greater Cincinnati Intergroup Council
All IGRs (Intergroup Representatives) are encouraged to join and/or chair a committee. It is not necessary to be an elected IGR to get involved, be of service, and participate in committee activities.
Members who serve on the 12-step Committee are responsible for encouraging groups to have volunteers for 12 step calls. They also act as liaisons between the Central Service Office and groups to keep an updated 12 step phone list. A representative attends the monthly intergroup meeting and gives a report. A 12 step call is basically the AA Responsibility Statement. “When anyone, anywhere reaches out for help, I want the hand of AA to be there.” Examples of 12 step calls would be: Someone is thinking about coming to an AA meeting but they aren’t sure if their an alcoholic. Or, they may need transportation. Another example would be someone is intoxicated and needs a ride to rehab. Volunteers for this committee receive a wide variety of calls. Want to get involved? Email 12step@aacincinnati.org
The word ‘archives’ gets many folks thinking of the 1900’s, but from our perspective, even yesterday is history! Every group in the Greater Cincinnati area has space at the Central Service Office for their flyers and other archival material. If your group had an anniversary meeting yesterday, that is considered history- an archive! We would love for even more groups to take advantage of this service. Please email archives@aacincinnati.org to start or add to your group’s file. If you are interested in being on this committee, you could help get the word out. The Archives Committee is also in charge of the Memorial Wall. This wall consists of photos with AA members from our community who passed away with long-term sobriety. It lists their name, homegroup, and sobriety date. The committee brings it to special events throughout the year and can also be brought to any group anniversary meeting upon request. This is a wonderful display to honor our elder statespeople. If you would like to have this display at your next anniversary meeting or special event, let us know. If you would like to add someone to the wall, you may email a photo with the name of the deceased, their sobriety date, and homegroup to archives@aacincinnati.org. The Cincinnati Central Office has an impressive display of archival documents and memorabilia. Stop in and take a look at 2300 Florence Ave, Cincinnati, OH 45206.
This committee provides temporary A.A. contacts for individuals coming out of treatment and correctional facilities. We alcoholics know that those coming out of institutional settings can be vulnerable, and that re-entering society can be difficult. Having a plan as soon as they step foot out of the facility is critical. You can build that bridge by helping them get to a safe place (i.e. a meeting or clubhouse). Committee service work also includes:
Maintaining a list of individuals willing to be a contact.
Keeping an updated list of treatment and correctional facilities who wish to participate in bridge the gap.
Making regular presentations to these facilities to clients and staff.
The head of this committee attends all intergroup and committee head meetings.
This important committee helps provide chairpersons and literature for correctional and institution meetings. The committee assists with maintaining a list of meetings in these facilities, and maintains a list of names & phone numbers of those chairing the meetings. Committee chairs follow up with facilities and chairpersons to overcome any vacancies or difficulties. The chairs are encouraged to attend all IC (Intergroup Council) and Finance Committee meetings.
In order to be cleared to enter a correctional facility, members will need to fill out a clearance form, which can be obtained by emailing the committee at tlc@aacincinnati.org.
Clearances can take varying lengths of time depending on the administration of the facility. Neither the committee chairs nor Greater Cincinnati Intergroup has authority or control over the clearance process itself.
Members of this committee compile articles, news, event flyers, minutes, and reports, write and/or edit articles, and pull service material from AA resources for publication.
If you are interested in serving on the Grapevine Committee, please email grapevine@aacincinnati.org. The Intergroup Grapevine Committee provides subscriptions of the Grapevine publication to groups and institutions in Greater Cincinnati. They bring the publication to meetings to share and increase awareness. A representative from this committee is expected to attend all intergroup and committee-held meetings. AA Grapevine is often referred to as a “meeting in print.” It is the international journal of Alcoholics Anonymous that is written, edited, illustrated, and read by AA members and others interested in the AA program of recovery from alcoholism. The Grapevine is a lifeline- linking one alcoholic to another. Here is the link to Grapevine online: AA Grapevine
The Member Services Committee assists the members and groups of Greater Cincinnati with representation at Intergroup and in AA service.
Its primary function is to increase participation in service, and to foster the development of an informed group conscience.
Members of the committee may include the chairs of all Intergroup Council service committees, as well as one or more current members of the Board.
Duties of the Member Services Committee may also include:
With input from the Finance Committee, policies on distributions of literature to jails and institutions
With input from the Finance Committee, policies on costs charged to affiliated entities (No. Kentucky intergroup, clubhouses etc.)
With input from the Finance Committee, policies on pricing of materials sold, e.g., when to charge above cost and how much.
Through its Board Liaison, Member Services works closely with the Board of Greater Cincinnati Intergroup to address group concerns and ensure effective communication between the Board and the Intergroup Council.
Public Information/Cooperation with the Professional Community
The Public Information/Cooperation with the Professional Community (PI/CPC) Committee, among other things, fills requests from entities outside AA for speakers or information on Alcoholics Anonymous. It may also look out for any incorrect or misleading information about AA that may appear in local news, print, TV, etc., and try to be pro-active in carrying the AA message to the community. . The committee often will initiate contact with members of the professional community to identify areas where AA may be able to help the alcoholic who still suffers.
Interested in learning more about how to get involved with the important work done by the PI/CPC Commitee? Email picpc@aacincinnati.org
The Easy Does It Radio Show is a service of Greater Cincinnati Intergroup that seeks to carry the AA message through informational on-air recovery programming. AA members and groups throughout Greater Cincinnati are encouraged to participate in, provide content for, and even host the weekly show. For more information, click here or email radioshow@aacincinnati.org.
Greater Cincinnati Intergroup Council is proud to host several events each year for the purpose of fellowship and carrying the AA message. We are definitely NOT a glum lot! Come and enjoy being with friends as an attendee at any of our events. Or, better yet, volunteer or help plan!
Traditions Workshop
Spring Fling
Gratitude Breakfast
Thanksgiving Banquet
Holiday Alcathon
For more information about events in Greater Cincinnati, visit our Events page and view the calendar. To get involved, please contact events@aacincinnati.org.
10/2021 Mission Statement of the Website Committee: “With the goal to adhere to the principles of the steps, traditions, and concepts, the mission of the Website Committee is to help all Alcoholics easily locate information on a website that is clear, concise, and easy to navigate.”
This committee works closely with the Central Service Office to maintain and develop the website aacincinnati.org on behalf of Greater Cincinnati Intergroup. The committee is responsible for curating informational AA content, providing links to AA as a whole, and updating event, meeting, and service information in the Greater Cincinnati area. Intergroup’s website provides the feed that uploads information to the Meeting Guide App for most of the tri-state area..
If you are interested in becoming a member of this committee, please email website@aacincinnati.org. Although it can be helpful, technical experience is not a requirement for participation on the Website Committee, just a willingness to learn! We meet monthly or as needed, and most meetings are hybrid.
Committees of the Greater Cincinnati Intergroup Board
The chair of the committee shall be the current Treasurer, who is also a Board member. The Assistant Treasurer shall be the vice chair.
The Finance committee shall meet no less than 4 times annually.
The committee membership shall include the Treasurer, Assistant Treasurer, Office Manager and the past Treasurer, if he/she is willing to so serve. At least two non-board members will also serve on the committee.
The chair shall notify the office manager of the names of all committee members, which information will be kept in the office files.
The committee will report accurate financial information to the AA member groups on a regular basis, generally at the monthly IC meetings.
The committee will assist the Treasurer with the preparation of a regular annual budget (Bylaws 7.2.1.5). This budget will be submitted first to the Board and then to the Intergroup Council for approval. (Bylaws 7.1.5(c))
In connection with the annual budget, the committee shall recommend the amount of the Prudent Reserve for the upcoming year.
The Treasurer, and the committee as a whole, shall be responsible for insuring that an independent accountant conducts a review of financial statements, functional expenses and cash flows. The review will be conducted in accord with generally accepted accounting principles (GAAP) and consistent with Ohio State law requirements for not-for-profit entities.
The Treasurer, or any committee member, shall notify the Board if there is a belief that a thorough audit (as opposed to a review) should be conducted.
On a periodic basis, the committee will review the IC financial policy for any needed changes or update.
The Treasurer, and the committee as a whole, shall be responsible for ensuring that all federal, state and local tax filings are timely and accurately made.
On a periodic basis, the committee will review the provisions of the Intergroup Council office operating manual provisions that relate to the handling of funds or other financial related matters.
On a periodic basis, the committee will review actual operations to determine if they are in compliance with IC financial policy and operations.
The committee will retain a record of all actions taken, which ideally will be passed on to subsequent committee members.
The Treasurer shall bring to the attention of the Board any issue before the committee requiring input or decision by the Board.
Nominating
As provided in the bylaws, the Nominating Committee consists of at least 5 members. At least one member shall be from the Board, with the remaining members from the IC membership.
The chair shall notify the office manager of the names of all committee members, which information will be kept in the office files.
By June of each year, the chair of the committee will contact all board members, whose first term expires at the end of the year, to determine whether that person desires to serve a second two-year term. If the member does wish to serve a second term, the chair will contact the AA board chair to determine if he/she concurs that the board member serve a second term.
The committee will remind the ICM facilitator of his/her responsibility to provide notice at the June ICM that applications/resumes for possible Board candidates shall be submitted to the IC office no later than September 15th. (Article VI). As soon as practicable, the Office Manager will forward all nominations to the Nominating committee chair for committee review.
In reviewing the applications, the committee shall notify any candidate of any omissions or deficiencies in the application, providing time for correction.
After review of the applications by the committee, the committee will forward their recommendations to the Office Manager who will distribute them for Board review.
In review of the applications by the committee, if the committee concludes that any person whose name is submitted in nomination is not qualified or otherwise should not be nominated, the chair will notify such person prior to the October ICM meeting.
At the October ICM, the chair of the committee will nominate those individuals who have been vetted and are willing to serve. In making such nominations, the chair will note any reservations or concerns of the committee and/or the Board on a particular nominee.
The Nominating committee will provide copies of all board applicant resumes and a copy of the nominating committee report of its recommendations to the office manager, who will send out such materials to the IC representatives before the November ICM.
Throughout the year, members of the Nominating Committee should be thinking about possible future Board members, keeping in mind that “It is desired that Board reflect the AA community it serves and diversity is a positive attribute of the Board.” (Bylaws 6.2.8)
The committee will retain a record of all actions taken, which ideally will be passed on to subsequent committee members.
The Board member of the committee shall bring to the attention of the Board any issue before the committee requiring input or decision by the Board.
At the Board meetings, the Board member of the committee shall report any current committee activity.
Human Resources
Guidelines for Human Resources Committee
The Human Resources Committee consists, at a minimum, of the current Chair of the Intergroup Board. Other members may be included at the invitation of the board chair.
Primary duties of the Human Resources Committee include oversight of the employment relationship with the Office Manager of the Intergroup’s Central Service Office, in accordance with the Bylaws and Policies of Greater Cincinnati Intergroup.
1. The Operations Committee will consist of at least 3 members; at least one member will be a current Board member.
The chair shall notify the office manager of the names of all committee members, which information will be kept in the office files.
The committee will meet no less than 3 times annually.
With the input of the Office Manager, the committee (or a subcommittee thereof) will prepare an updated office manual.
The committee will periodically review the operation of the website to ensure that it is kept current and user friendly.
When appropriate, the committee will look for new persons or entities to take over website operation, making recommendations on the same to the Board.
The committee will periodically review actual office operations, noting where the office manual procedures and/or policies are/ are not being followed. The committee will report to the Board after such review, noting where policies and/or actual operations need change.
The committee will ensure that all needed filings with the Ohio Secretary of State for not-for-profit entities will be timely and accurately made.
The committee will retain a record of all actions taken, which ideally will be passed on to subsequent committee members.
At the Board meetings, the Board member of the committee shall report any current committee activity.
Any member of the committee shall bring to the attention of the Board any issue before the committee requiring input or decision by the Board.
TRADITIONS WORKSHOP
Join us Saturday, April 25th at Mt Auburn Presbyterian, 103 William Howard Taft Dr, 45219, to learn (or learn more) about applying AA’s Traditions to our daily lives in an interactive workshop setting. Admission is free, and lunch will be provided for those who RSVP by Wed 4/22.
